Data Security and Privacy Policy
Definitions of Terms
Personal data defines all data that can relate to you personally, such as name, date of birth, address, e-mail address or photo.
The protection of your personal information holds paramount importance. Consequently, all processing of your data is conducted strictly in accordance with the pertinent legal mandates (Telecommunications Act 2003 and General Data Protection Regulation (EU) 2016/679). This data privacy notice explains the key aspects about the personal data that is collected via our website.
'Contact us' form
Purpose of processing personal data by the managers of this website (JOIN and ICCS)
The information we collect serves to understand our users’ preferences and tailor content for them, enhancing their experience on our site. We handle this information strictly as outlined in our Privacy Policy or as explicitly stated at the point of collection. We use your data for the following purposes
- To distribute newsletters and updates you might find valuable
- To keep you informed about upcoming events
- To deliver services you’ve requested, especially handli+ng your questions or registrations
- To communicate with you and address your concerns
Newsletter
You have the possibility to subscribe to our biannual newsletter on our website. In order to subscribe to the TeamUP newsletter service, one of your e-mail address is required to which the newsletter is to be sent. Further information will be used to address you personally in the newsletter or to facilitate inquiries.
To subscribe to our newsletter, we implement a two-step verification process. Upon registering, you will receive a confirmation email at your provided address, asking you to verify your desire to receive our newsletter. This step confirms that the subscription request was made by the owner of the email address.
At any point, you have the option to withdraw your subscription and stop receiving the newsletter. To unsubscribe, simply click the unsubscribe link included at the bottom of the newsletter form.
Cookies
Our websites utilize cookies—small data files stored on your device to enhance your browsing experience. There are two types: session cookies, which are removed once you close your browser, and persistent cookies, which remain after your session ends. Cookies may hold data to recognize your device or, in some instances, only contain non-personal settings information.
We employ both types of cookies in line with Art. 6 (1) (f) GDPR to refine our website’s user interface and presentation. You have control over cookies through your browser settings, where you can be alerted about new cookies, delete existing ones, and block future cookies. Be aware that disabling cookies might impair website functionality and access to certain features.
Web Analytics
This website uses Matomo Analytics, a web analytics service provided by “InnoCraft Ltd”, a New Zealand company (NZBN 6106769) headquartered at: 7 Waterloo Quay PO625, 6140 Wellington, New Zealand. Matomo Analytics stores all data and backups securely within Europe. Although the company is based in New Zealand, they have contractual agreements with AC3 NZ, which in turn has contracts with AWS New Zealand. This setup ensures compliance with the EU’s data protection standards, meaning that no personal data is transferred to third countries like the US, making Matomo Cloud safe to use within the EU and fully GDPR-compliant location. Find all information on their Privacy Policy here: https://matomo.org/matomo-cloud-privacy-policy/
Login Website
This site includes an intranet for consortium members and associates. When visitors leave comments on our site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
- If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the websites.
- If you leave a comment on our site, you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
- If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
- When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
- If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
How long we retain your data
We will not save your data longer than it is necessary to fulfil our contractual and / or legal obligations and in the defence against (liability) claims.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue. For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
What rights you have over your data
You have the following rights regarding the personal data relating to you: You have the right to obtain information about your personal data processed by us. You also have the right to adjust or to delete or to limit procession of your data to an extent legally allowed. Moreover, you have the right to object against processing of your data to an extent permitted by law. The same can be said about the right to data portability. Any submission on data disclosure, deletion, correction, objection and / or data portability, in the latter case unless this does not generate any disproportional efforts, can be addressed via email to info@teamup-project.eu.
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Lagal Notice
This website is operated by Johanniter International (JOIN, Belgium), as the project partner responsible for leading the Work Package dedicated to Communication and Dissemination and is created and hosted by Institute of Communication and Computer Systems (ICCS, Greece). Content of the TeamUP website and dissemination materials may not be reproduced without contacting info@teamup-project.eu for permission.
